Banquet dashboard
Review total and upcoming events, open sales traces, monthly revenue, and definite bookings, then find an event in the register.
Product video
Banquet & Events walkthrough.
Banquet dashboard, event register, spaces, packages, event wizard, functions, menus, resources, deposits, BEO, invoice, banquet check, leads, traces, diary, utilities, and native reports.
Watch the module
Click a chapter to jump the workflow to the area your department wants to inspect.
Use the chapters and impact notes to review the workflow with department heads.
Why this walkthrough matters
Banquet & Events helps hotels control event revenue from enquiry to execution, with one event record for sales, planning, kitchen, service, billing, and management review.
- Protect event revenue with controlled packages, expected packs, guaranteed packs, deposits, and charge posting.
- Reduce execution risk by giving sales, kitchen, service, setup, and finance one shared event workspace.
- Improve space utilization and follow-up discipline with function diary, sales leads, traces, copy/move utilities, and native reports.
Screens covered in the walkthrough
Use these real product screens to decide which parts of the workflow your team should inspect first.
Find an event
Search by event or organizer and filter the register by date and booking status.
Function spaces
Review function spaces, capacity, floor area, and active status, and open their configurations.
Package catalog
Review package prices, per-person rates, minimum guest counts, inclusions, and active status.
Event booking form
Set the event dates, times, status, lead source, function space, package, contact, and account details.
Package and guest details
Review the selected package and enter the expected and guaranteed guest counts, contact details, and event notes.
Event overview
Review the saved event, space, package, guest counts, and deposit summary, with tabs for functions, menus, resources, deposits, and the BEO.
Function schedule
Review each function by date, time, space, guest count, and status, or add another function to the event.
Menu assignments
Attach food and beverage menus to a function and review the guest count, price, total, and notes.
Equipment and resources
Add resources to an event function and review their category, quantity, rate, total, and notes.
Deposit schedule
Review deposit due dates, receipt numbers, amounts, payment status, paid dates, and notes against the event.
Banquet event order
Preview and print the event details, function schedule, menus, resources, and deposit schedule in one document.
Banquet invoice
Review menu and resource charges, tax, deposits paid, and the remaining balance, then choose a print layout or settle payment.
Banquet charge posting
Review package, menu, and resource charges before posting them to a room folio or an AR/company account.
Sales leads
Record the organization, contact, event type, expected guest count, event date, and lead status.
Sales follow-up
Track follow-up dates, actions, assigned staff, status, and notes for each event.
Function diary
See function bookings by space and time, with status colors for daily planning.
Banquet report library
Browse reports for event schedules, availability, revenue, billing, kitchen requirements, sales follow-up, and management review.
Function diary report filters
Choose the dates, function space, function type, and status, then run, save, print, or export the report.
Copy an event
Select an event and a new date to copy its functions, menus, resources, and space assignments.
Move an event
Choose a new event date and, if needed, a different function space.
Estimated revenue by function space
Compare estimated revenue by space, with event and function counts, a chart, and supporting rows.
Report chart settings
Choose the chart type, metric, aggregation, dimension, split field, and number of results, then apply or save the view.
Reporting and impact
The walkthrough connects daily work to reporting, decisions, and measurable business value.
Banquet & Events reporting module included
36 banquet reports
- Daily events, events today, function diary, function detail, door cards, BEO center, event status, function space assignment, forecast, event pace, space utilization, lost/cancelled business, waitlist, and availability reports
- Revenue report, revenue by function space, revenue by menu type, deposits due, deposit register, banquet bills posted, outstanding banquet balance, kitchen sheets, menu requirements, resource requirements, equipment requirements, menu-item cost and profitability
- Sales lead register, lost lead analysis, trace due, trace completion, executive packs, report presets, report search, print, Excel, CSV, PDF, saved views, visual settings, and management-ready chart output
Business impact covered in the video
- Increase event conversion by tracking leads, traces, packages, proposal details, and booking status in one operating flow.
- Improve banquet profitability by making packs, package revenue, menu revenue, resource revenue, deposits, tax, balance, and posted charges visible.
- Reduce execution mistakes with one BEO and function workspace for sales, kitchen, service, setup, and finance.
- Improve space utilization with the function diary, copy utility, move utility, forecast reports, and revenue by function space.
What to share with your team
Use this summary to brief department heads before they watch the full walkthrough or join a live demo.
The BluePMS Banquet & Events walkthrough shows how the module supports hotel teams inside a broader operating system. The review presents the actual screen, the main workflow, the operational decisions a hotel team makes, the reporting layer included with the module, and how the output connects back to management review.
Your team can use this walkthrough to decide which workflows to discuss, which reports to review, and what to confirm in the live demo.
Read the Banquet & Events module pageAfter the review
Turn the Banquet & Events review into sharper demo questions.
Share the Banquet & Events chapters with the department team, note the workflows and reports you want confirmed, and use the live demo for the questions that matter.