Debtor account setup
Enter the account name, code, profile type, and credit limit. Set account flags and add references, notes, addresses, or opening balances.
Receivables and collections
Track one corporate receivable from charge to collection.
BluePMS Accounts Receivable connects debtor setup, POS and front-office account settlement, source posting, invoice, payment, statement, reminder, aging, collection follow-up, research, and reporting in one finance workflow.
Watch the AR collection cycle in the real product.
Use the walkthrough to see how a hotel charge becomes a controlled receivable, how finance invoices and collects it, and how aging and reports make follow-up visible.
Real BluePMS product video for the Accounts Receivable module.
Receivables control starts before the invoice.
The AR flow begins at the source charge. BluePMS ties direct billing to a debtor account, checks credit, transfers the posting, raises the invoice, records payment, and keeps collection evidence visible.
What finance can improve
- Reduce receivable leakage by tying account settlement, source posting, invoice, payment, and credit control to a real debtor account.
- Improve collection discipline with statements, reminder letters, aging snapshots, follow-up ownership, and payment allocation.
- Give finance and ownership clearer visibility into debtor exposure, collection movement, overdue accounts, and AR close readiness.
From account settlement to collection evidence.
These grouped screens show the finance story without turning every register and save state into a separate buyer section.
POS account payment
Choose Account as the payment method and search for the debtor account before processing the restaurant bill.
Direct billing register
Find direct bill transfers and review the debtor account, transfer date, source folio, and transfer status.
AR invoice register
Search invoices and review their number, account, date, total, status, and printed flag, with actions to view, finalize, close, or print.
Record a payment
Select the debtor, payment date, amount, method, and application mode, then allocate the payment to invoices and add a reference or notes.
Statement preparation
Choose the debtor, as-of date, mode, and template. Set zero-balance options and add notes and delivery details before generating the statement.
Collection follow-up
Add a follow-up to an aging snapshot with the debtor account, contact type, date, and note. Existing entries show who recorded them.
Payment register report
Filter payments by account and date, review amounts and payment details, then print or export the report to Excel, CSV, or PDF.
AR reports that make collection work measurable.
Reporting connects direct billing, debtor balances, invoices, payments, reminders, aging, source postings, research, and exports to finance review.
Aging, debtor, invoice, payment, reminder, and source-posting reports
66 AR reports
- Executive control, debtor account, ledger, aging, overdue account, invoice, payment, credit, adjustment, statement, reminder, source posting, audit, and export reports
- Payment register, invoice register, debtor balance, account movement, collection follow-up, reminder history, statement generation, and account research views
- Business-date filters, account filters, mapped status, metrics, chart area, recommended presets, output table, print, Excel, CSV, PDF, and visual settings
Cash and control outcomes
- Improve DSO and aging discipline by turning receivable exposure into dated snapshots, owner follow-ups, reminders, and visible collection traces.
- Reduce direct-billing leakage by forcing POS and source postings through a real debtor account, credit check, and transferred AR status.
- Speed up collections with invoice, payment, credit, statement, reminder, and allocation evidence in one finance workflow.
- Give owners and finance leaders clearer visibility into debtor exposure, overdue balances, payment movement, and AR reporting readiness.
Accounts Receivable evaluation
Review AR with finance, front office, outlets, and ownership.
Start with the charge-to-collection story, then open the full walkthrough to validate source posting, credit control, invoices, payments, aging, and reporting.